The SBI HRMS Leave Application facility allows authorised State Bank of India employees to submit and manage leave requests through the HRMS system. Employees may use the official HRMS web portal or the MyHRMS mobile application, depending on the services enabled for their profile.
The official MyHRMS application lists Leave Apply and Approve among its main employee features. Employees can use the available leave module to select an eligible leave type, enter the required dates and details, submit the request and review its current status.
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| SBI employees can apply for leave, track the request and view the approval status through HRMS or MyHRMS. |
The exact menu names, leave categories, supporting-document requirements and approval workflow can differ according to the employee’s role, office, eligibility and current SBI HRMS configuration.
Last reviewed: July 21, 2026
Table of Contents
- SBI HRMS Leave Application: Quick Information
- What Is the SBI HRMS Leave Application?
- Who Can Use the Leave Facility?
- Official HRMS and MyHRMS Access
- Details Required Before Applying
- How to Check Leave Balance
- Apply for Leave through the HRMS Web Portal
- Apply for Leave through the MyHRMS App
- How to Fill the Leave Application
- Supporting Documents and Attachments
- How to Check Leave Status
- Leave Status Meanings
- Leave Approval Process
- Modify, Withdraw or Cancel a Request
- Incorrect Leave Balance
- Common Problems and Solutions
- Important Practices for Employees
- Security Tips
- Official Assistance
- Frequently Asked Questions
- Official Sources
- Final Summary
SBI HRMS Leave Application: Quick Information
| Service | SBI HRMS Leave Application |
|---|---|
| Main users | Authorised serving SBI employees |
| Official web portal | hrms.sbi.bank.in |
| Mobile application | Official SBI MyHRMS app |
| Login information | PF Index, HRMS password and assigned domain |
| Official mobile feature | Leave Apply and Approve |
| Approval time | Depends on the approving authority and applicable workflow |
| Password recovery | Forgot Password option on the official HRMS login page |
What Is the SBI HRMS Leave Application?
The SBI HRMS Leave Application is an authorised employee-service workflow available through State Bank of India’s Human Resource Management System.
It enables an eligible employee to send a leave request electronically to the authority assigned in the HRMS workflow. The employee can enter the required leave period and other information displayed by the system.
Depending on the employee profile, the leave section may also display:
- Available leave categories
- Leave balance information
- Previously submitted requests
- Pending requests
- Approval or rejection status
- Returned applications requiring correction
- Options to withdraw, cancel or modify eligible requests
Not every option is guaranteed to appear for every employee. The available services depend on eligibility, role, office procedure and current HRMS permissions.
Who Can Use the SBI HRMS Leave Facility?
The Leave Apply facility is intended for serving SBI employees with an active and authorised HRMS profile.
Access may depend on:
- Active employment status
- Correct PF Index and HRMS profile
- Assigned organisational domain
- Employee category and leave eligibility
- Correct reporting and approving-authority mapping
- Leave module being enabled for the employee
An approving official may receive the Leave Approve option when the required authority has been assigned in HRMS.
Although the MyHRMS application is also accessible to eligible pensioners and family pensioners, leave application is an employee workflow. Pensioner profiles should not normally use the employee Leave Apply facility.
Official SBI HRMS and MyHRMS Access
Official HRMS Web Portal
SBI HRMS Portal
https://hrms.sbi.bank.in/
The current official login page asks for the PF Index, password and assigned domain. It also provides a Forgot Password option.
Official MyHRMS App for Android
Download MyHRMS from Google Play
Official MyHRMS App for iPhone or iPad
Download MyHRMS from the Apple App Store
hrms.sbi address or install a MyHRMS APK from an unknown website. Use only the current official HRMS portal and official app-store listings.
Details Required Before Applying for Leave
Keep the following information ready:
- PF Index or authorised HRMS ID
- Current HRMS password
- Assigned domain
- Required leave dates
- Appropriate leave category shown for the profile
- Reason or remarks, where required
- Contact or address information during leave, where requested
- Supporting document, where required by the applicable rule
The PF Index is not the employee’s SBI account number, CIF number, Internet Banking username or EPFO UAN.
First-time users should follow the notice displayed on the official portal and reset the password through Forgot Password before attempting the first login.
For detailed password help, read: SBI HRMS Password Reset Guide .
How to Check Leave Balance in SBI HRMS
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| Login to HRMS or MyHRMS, select the leave type, enter the dates and required details, and submit the request. |
Before applying, review the leave information displayed by HRMS or MyHRMS. This can help prevent submission under an incorrect leave category or for a period that is not supported by the available balance.
The general process is:
- Login to the official HRMS portal or MyHRMS application.
- Open the available Leave module.
- Select Leave Balance, Leave Account or a similarly named option where displayed.
- Review the balance shown against the relevant leave categories.
- Check pending or previously submitted requests that may affect the displayed balance.
- Proceed with the application only after reviewing the information.
Menu names can differ after system updates. When the balance is not visible in the mobile application, check the HRMS web portal.
The balance displayed should not be interpreted without considering pending requests, previously approved leave, leave credits and adjustments that may still be under processing.
How to Apply for Leave through the SBI HRMS Web Portal
The exact HRMS navigation can change. Follow the Leave or Employee Self Service options currently displayed for your profile.
- Open the official SBI HRMS portal .
- Enter the authorised PF Index.
- Enter the current HRMS password.
- Select the assigned domain.
- Select Login.
- Open Employee Self Service, Leave or the similarly named leave module displayed on the dashboard.
- Select the option to create or apply for leave.
- Choose the appropriate leave category from the available list.
- Enter the start date and end date.
- Complete half-day, station-leave, contact, reason or other fields when displayed.
- Attach the required supporting document when the system or applicable rule requests it.
- Review the number of leave days and all entered information.
- Select Submit.
- Check the confirmation displayed by the system.
- Open the leave-history or status section to verify that the request has been recorded.
Do not assume that clicking Submit means the leave has been approved. A submitted request may remain pending until the assigned authority completes the approval workflow.
How to Apply for Leave through the MyHRMS App
Leave Apply and Approve are officially listed as MyHRMS features.
- Install or update MyHRMS from Google Play or the Apple App Store.
- Verify that the application provider is State Bank of India.
- Open MyHRMS.
- Login using the authorised employee credentials.
- Open the Leave option displayed on the dashboard or menu.
- Select Apply Leave, Leave Request or the corresponding option displayed.
- Select the required leave category.
- Enter the leave period.
- Complete the reason, address, contact and other required fields.
- Add an attachment when the application requests one.
- Review the leave period and information entered.
- Submit the request.
- Open the available status or history section to review the submitted application.
The app interface can change with updates. Follow the labels and instructions shown in the current official version.
For download, installation and login assistance, read: SBI MyHRMS App Guide .
How to Fill the SBI HRMS Leave Application
Leave Type
Select only a leave category displayed as available and applicable to your profile. Do not select a category merely because it appears in the list without checking the relevant eligibility and office instructions.
From Date and To Date
Enter the complete leave period carefully. Check whether the system has included or excluded holidays, weekly off-days or other non-working days according to the applicable configuration.
Full Day or Half Day
Where a half-day option is displayed, select the correct session or portion of the day. Do not use half-day leave unless it is applicable to the selected category and date.
Reason or Remarks
Enter a clear and relevant reason. Avoid unnecessary sensitive medical or personal information unless it is required for processing.
Contact Details During Leave
Enter the address, mobile number or other contact information when requested. This information may be relevant for official communication during the leave period.
Station Leave or Permission
When HRMS displays a station-leave or permission field, complete it accurately according to the applicable office rules.
Reporting or Approving Authority
The approving authority may be automatically mapped from HRMS records. Review the available information before submission.
When the incorrect authority is displayed, do not repeatedly submit duplicate applications. Contact the authorised HR office to correct the reporting or approval mapping.
Supporting Documents and Attachments
Some leave requests may require a medical certificate, supporting order, application or another document. Requirements depend on the leave category, duration and applicable SBI instructions.
When an attachment is requested:
- Use the permitted file format
- Keep the file within the displayed size limit
- Make sure the document is readable
- Use a clear and simple file name
- Upload only the required pages
- Confirm that the correct document has been attached
- Avoid uploading unrelated personal documents
Do not assume that documents are never required for short leave or always required for a particular category. Follow the current HRMS instructions and applicable office rules.
How to Check SBI HRMS Leave Application Status
- Login to HRMS or MyHRMS.
- Open the Leave module.
- Select Leave History, My Requests, Application Status or the corresponding option displayed.
- Locate the request using the leave dates or submission information.
- Review the current status.
- Open the request for approver remarks or further action where available.
The request may not update instantly when the approving authority has not yet acted or when the system is processing a recent change.
Do not submit the same leave request again simply because it remains pending. First confirm whether the original request is visible in leave history.
SBI HRMS Leave Status Meanings
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| A leave request may show Submitted, Pending, Approved, Rejected, Returned or Withdrawn status during the approval process. |
The exact labels can differ. The system may display statuses similar to the following:
| Status | General meaning |
|---|---|
| Draft | The request has been saved but may not yet have been submitted. |
| Submitted | The application has been sent into the HRMS workflow. |
| Pending | Action by an approving or reviewing authority may still be required. |
| Approved | The authorised authority has approved the request shown in the system. |
| Rejected | The request was not approved. Review any remarks displayed. |
| Returned | The request may require correction, clarification or another document. |
| Withdrawn or Cancelled | The request has been withdrawn or cancelled through an available workflow. |
Always rely on the current status and remarks displayed inside the authorised HRMS system.
How the SBI HRMS Leave Approval Process Works
After submission, the request is normally routed according to the approval mapping assigned to the employee.
An authorised approving official may be able to:
- Review the requested leave period
- Check available information and attachments
- Review overlapping or previously approved leave
- Approve the request
- Reject the request
- Return it for correction or clarification
- Add remarks where the workflow permits
The MyHRMS app officially includes a Leave Approve feature, but this option appears only for users who have the required approval authority.
There is no reliable fixed approval period that applies to every request. Processing time can depend on:
- The assigned approving authority
- Office or branch workflow
- Leave type
- Documents or clarification required
- Availability of the approving official
- Whether the application was returned for correction
Employees should not treat a pending request as approved unless the authorised system or approving authority confirms approval.
How to Modify, Withdraw or Cancel a Leave Request
Modification, withdrawal or cancellation is not guaranteed for every request or status.
Where the relevant option is displayed:
- Login to HRMS or MyHRMS.
- Open Leave History or My Requests.
- Select the relevant application.
- Check whether Edit, Withdraw, Cancel or a similar option is available.
- Enter the reason when requested.
- Review the change.
- Submit it through the available workflow.
- Verify the updated status.
An approved request may require a separate cancellation process and fresh approval. The employee should follow the current HRMS workflow and office procedure.
When no modification or cancellation option appears, contact the approving authority or authorised HR office rather than creating conflicting duplicate applications.
What to Do When Leave Balance Is Incorrect
A displayed balance may appear incorrect because of:
- A pending leave request
- A recently approved request not yet reflected
- A leave credit or adjustment under processing
- Incorrect service or employment records
- An unprocessed cancellation
- A profile or system-mapping issue
Recommended action:
- Check the leave-history section.
- Review pending and approved requests.
- Logout and login again after some time.
- Compare the app with the HRMS web portal.
- Keep a screenshot with sensitive information hidden.
- Contact the authorised HR office when the difference remains.
Do not submit an incorrect leave category merely to work around a balance problem.
Common SBI HRMS Leave Problems and Solutions
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| Check leave history, HRMS mapping, attachment requirements and approver details when a leave request does not work correctly. |
| Problem | What to check |
|---|---|
| Invalid login details | Check the PF Index, password and assigned domain. |
| First login does not work | Use Forgot Password on the official HRMS portal before the first login. |
| Leave option is missing | Check whether the employee profile, role and leave module are correctly enabled. |
| Leave type is not displayed | It may not be enabled or applicable to the employee’s current category or balance. |
| Incorrect number of days | Recheck the dates and review how holidays or weekly off-days have been treated. |
| Attachment does not upload | Check the file format, size, file name and internet connection. |
| Submit button does not work | Check for missing mandatory fields and try the updated app or supported browser. |
| Application remains pending | Confirm that it was submitted and check with the assigned approving authority when necessary. |
| Wrong approving authority appears | Contact the authorised HR office to correct the reporting or approval mapping. |
| MyHRMS app closes or freezes | Update the app, restart the device, clear the Android cache and try the web portal. |
| Duplicate request submitted | Do not submit another application. Contact the approving authority or HR office for correction. |
Important Leave-Application Practices
- Apply through the authorised HRMS system.
- Select the correct leave category.
- Check the dates before submission.
- Review the final number of leave days.
- Provide required supporting documents.
- Do not submit duplicate requests.
- Check whether the request is approved before proceeding on leave.
- Follow emergency communication and office-reporting procedures where applicable.
- Contact the approving authority when urgent action is required.
- Keep screenshots free from passwords, OTPs and sensitive personal information.
An online submission does not by itself replace applicable workplace communication, permission or reporting requirements.
SBI HRMS Leave Security Tips
- Use only hrms.sbi.bank.in.
- Download MyHRMS only from an official app store.
- Verify that the application provider is State Bank of India.
- Never share the HRMS password or OTP.
- Do not enter Internet Banking or YONO credentials in HRMS.
- Do not install an unofficial MyHRMS APK.
- Avoid HRMS login on public or shared computers.
- Logout after submitting or approving leave.
- Do not publicly share leave applications or medical documents.
- Do not allow an unknown person to access the employee profile remotely.
Official Assistance
For an employee-specific leave problem, contact the appropriate authorised SBI authority, such as:
- The assigned approving official
- The employee’s reporting authority
- The branch or office HR function
- The relevant Administrative Office
- The authorised HRMS support channel available internally
When reporting a technical issue, provide:
- PF Index where appropriate
- Employee category
- Date and approximate time of the error
- HRMS web portal or MyHRMS app used
- Application version and device details where relevant
- A clear explanation of the problem
- A screenshot with confidential information hidden
Never provide the password, OTP, ATM PIN, Internet Banking details or complete confidential documents in a support message.
Frequently Asked Questions
What is the official SBI HRMS leave portal?
The current official SBI HRMS portal is https://hrms.sbi.bank.in/ .
Can SBI employees apply for leave through the MyHRMS app?
Yes. Leave Apply and Approve are included in the official MyHRMS feature list.
What credentials are required for HRMS login?
The official web portal currently asks for the PF Index, password and assigned domain.
What should a first-time user do?
The official HRMS login page advises users to reset the password through Forgot Password before the first login.
Can SBI pensioners apply for employee leave?
The leave-application workflow is intended for serving employees. Pensioners and family pensioners may have access to other MyHRMS services, but employee leave should not normally be available to them.
How can I check my leave balance?
Open the available Leave module and look for Leave Balance, Leave Account or a similarly named option. Menu names can vary.
Can I submit half-day leave?
Use the half-day option only when it is displayed and applicable to the selected leave category and date.
Is a medical certificate always required for sick leave?
Document requirements depend on the applicable leave rule, duration and current HRMS instructions. Upload a certificate when the system or authorised office requires it.
How long does SBI HRMS leave approval take?
There is no fixed approval period that can be guaranteed for every application. Processing depends on the approving authority and applicable workflow.
Does submitting a request mean that leave is approved?
No. Check the current HRMS status and obtain approval through the applicable workflow.
Can I modify a pending leave application?
Modification may be possible when an Edit or similar option is displayed. Availability depends on the request status and workflow.
Can I cancel an approved leave request?
An approved request may require a separate cancellation process and fresh approval. Follow the option displayed in HRMS or contact the authorised authority.
Why is my leave application still pending?
The assigned authority may not yet have acted, or additional review may be required. Confirm that the request was submitted and check with the appropriate authority when necessary.
What does Returned status mean?
It generally indicates that the request requires correction, clarification or an additional document. Review the remarks displayed in HRMS.
Why is my leave balance incorrect?
A pending request, recent approval, leave adjustment, unprocessed cancellation or record issue may affect the balance. Check leave history and contact the authorised HR office when required.
What should I do when the Leave option is missing?
Update MyHRMS, check the HRMS web portal and confirm that the employee profile, role and leave module are correctly mapped.
Can approving officials approve leave through MyHRMS?
Yes. Leave Approve is listed as an official feature. The option appears only for users with the required approval authority.
Should I use the old hrms.sbi address?
Use the current official portal at hrms.sbi.bank.in.
Official Sources Checked
Final Summary
Authorised SBI employees can use the official HRMS portal or MyHRMS application to submit leave requests through the available Leave Apply facility.
Login using the PF Index, HRMS password and assigned domain. Review the available leave information, select the appropriate category, enter the correct dates, complete all required fields and submit the application.
After submission, check the status until the assigned authority approves, rejects or returns the request. Do not assume that a submitted or pending application has been approved.
MyHRMS also provides a Leave Approve feature for authorised approving officials. Available menus and actions may differ according to the employee’s role and current HRMS configuration.